Migration von Receipt 1 zu Space

Discover the new Receipts Space!

We have implemented the features most frequently requested by our customers in the new Receipts Space:

  • Simultaneous access from multiple computers
  • Capturing documents - in addition to receipts
  • Filing e-invoices
  • Better text and feature recognition

Your privacy protection through local data storage is of course also maintained in Receipts Space.

After 8 years, we have decided to introduce a subscription model so that we can continue to develop Receipts Space sustainably. We plan to intensify the development and will thus be able to provide you with major innovations and new functions more quickly.

You can install and test Receipts Space in parallel to Receipts 1. After registration, a free trial period of 14 days starts, during which you can also migrate your data from Receipts 1.

Of course, you can continue to use Receipts 1 with your existing license without any restrictions.

We would be delighted if you decide to join us on the path to Receipts Space.

Migrate your data from Receipts 1.x

After you have downloaded Receipts Space, you can transfer your database from Receipts 1.

  1. the most important thing: make a backup copy!
  2. select the Receipts 1.x file with Receipts Space via “Open library”.
  3. read the dialog and confirm.
  4. determine a location for the new library file
    • Important: If you want to access the same file with several devices, place it in a so-called shared directory.
  5. now you can work with the new file as usual.
  6. But note: A re-import into Receipts 1.x is not possible. The old file can still be used in Receipts 1.x, but the adjustments made in Receipts Space will be missing in Receipts 1.x.

And now to the new features:

Use your database on multiple devices

Your library file must be located in a shared directory so that it can be accessed from different computers. Ideally, the latest version of Receipts Space should be installed on all computers.

Synchronization between different computers takes place via the library file. You therefore place the file in a shared directory to which your computers have access. For example, you can use iCloud, Dropbox, Google Drive or your local NAS, but also services such as Syncthing or Resilio Sync.

Become a Space pro

The sync is triggered automatically, but you can also trigger it manually with CMD + S. To completely restore the local database from the synchronization data, you can use CMD + ALT + S.

Your data is always safe with you

Receipts Space enables maximum privacy and data protection by storing your data locally. Only you decide where your data is stored.

The file format is open and local. Your data is not stored in a cloud or “locked” by a cryptic file format. You can always access your data, even independently of the Receipts Space app, by using the Finder (right mouse button) to display the package contents. Are you interested in the details? Then take a look at the Technical documentation.

Please note: This also means that the responsibility for the data lies entirely with you! We therefore recommend that you regularly create backups, e.g. using TimeMachine.

e-Invoicing: Also store your XML invoice in Receipts

All your receipts are stored as searchable PDF files in your database. The original file (e.g. for emails) is also saved.

If you receive a ZUGFeRD file, this is saved in your library. The document information of the e-invoices is then read securely without having to use text recognition.

The relevant information is also captured from an exclusively machine-readable XML invoice and a PDF invoice is generated in ZUGFeRD format, which you can then also read, and then stored in full with the embedded XML file.

Documents: Store other documents in addition to income and expenses

In addition to income and expenses, you can now also enter documents as a document type and thus always have contracts, SEPA mandates, policies, etc. “ready to hand” in your database. With the exception of payment-related information such as amount and VAT, you can fill all the fields familiar from Receipts, such as contact, category, keywords and notes, with life and evaluate them accordingly.

Image

Have you already filed documents without an amount in Receipts 1.x? Filter for receipts without amount, mark the selection, open the context menu with the right mouse button and change all marked files to “Document” in a batch.

Image

Improved OCR

We now use Apple Vision OCR from macOS for text recognition. The results are excellent and state-of-the-art. It replaces the previously used Tesseract technology, which is still available in our specialized product PDFify.

Further customizations

Receipts Space is an application that is independent of Receipts 1, i.e. scripts that have explicitly called Receipts must be customized. This particularly affects the E-Mail Rules in Apple Mail. Receipts Space automatically installs the new script; the new script just needs to be selected in the corresponding rules.